Notes on abstract submission

The abstracts will be prepared by you and submitted via an online system. Submission by post or e-mail is not possible.

1.   Please create your private account when registering as an author. You will then receive your password by e-mail. Please note that it can also happen that the mail reply with your private password arrives in your spam folder. If you have not received your password by e-mail after 1 hour, please write an e-mail to abstract@conventus.de.

2.   After receiving your password, please log in with your email and password. You can now enter your abstract under abstract submission. Please follow the steps indicated.
Please note that for security reasons you will automatically be logged out of the system after 1 hour. All unsaved data will then be lost. We therefore recommend writing the abstract beforehand and copying the abstract text into the text field.

3.   Please submit the abstract in full. It is not possible to save the abstract temporarily. Editing of the abstract is possible at any time until the submission deadline.

4.   After successful submission of your abstract you will receive a confirmation email. Please also check your spam folder here.

5.   You can now register at any time and submit further abstracts or modify existing abstracts until the deadline on 01 March 2024. Submitting or saving after the deadline is no longer possible!

6.   Please note that the scientific committee evaluates the abstracts and thus the preference between oral and poster chosen at the time of submission is not a guarantee.

1. A maximum of 250 words and 1 figure is allowed for the main abstract text and 400 words total including authors, affiliations, acknolegments and captions. Author names and titles must also be included. There is no character buffer for this. The title may not include the name of the author's own institute/clinic or product or brand names. In addition, no reference to participating institutes or clinics may appear in the abstract text. The content must not have already been presented at another annual conference or published in a scientific journal.

2. Tables or graphics (max. 1 with a size of up to 300 KB) in the abstract may be submitted in .png or .jpg format. Graphics and tables will be printed in black and white in the online publication (eGMS). The graphics will be placed below the abstract text.

3. The abstract will be published at the European Journal of Medical Physics by Elsevier in citable form as submitted.

The abstract must be submitted in English. There will be no error correction or revision by the programme committee or Conventus.

The following structure must be adhered to:

1. Introduction 
2. Materials & methods 
3. Results 
4. Summary 
5. Acknowledgements
6. Appendix (figure or table)

Please use the template linked within the abstract system.

Be sure to argue coherently and present your results clearly. The abstract should be topic-specific and meet the scientific and linguistic requirements of the annual conference. Please make sure to refer to the sources used.

Please note the submission deadline. Any entries submitted after this date will unfortunately not be considered.

By submitting the abstract, each author agrees to take responsibility for the content. The authors vouch that the abstract submitted is unpublished and that clinical investigations were carried out with the approval of the ethics committee and animal experiments with regulatory approval.

The authors agree that if the poster/presentation is accepted, one of the authors will personally make the presentation at the specified time during the conference. The authors agree to the publication of the abstract.

Abstracts must be submitted in English ready for publication by 01 March 2024. Their content must not have already been presented at another annual conference or published in a scientific journal. The publication of the accepted abstracts will take place in citable form at the European Journal of Medical Physics by Elsevier B.V., as submitted.

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